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  What is a Project Proposal?

  The Project Proposal is usually the first document outliningwhat change is proposed. It is the document that converts an ideaor policy into the details of a potential project, including theoutcomes, outputs, major risks, costs, stakeholders and an estimateof the resourcing and time required.

  The Project Proposal expands the initial concepts in orderto:

  · provide broad details of the objectives, scope, resources,budget, milestones, risks, stakeholders and related projects of theinitiative;

  · define the guidelines/standards to be applied throughout theinitiative; and

  · gain authorisation to proceed to the next step of theinitiative.

  Why would you develop a Project Proposal?

  A Project Proposal is developed to provide senior managementwith:

  · a broad overview of a proposed initiative, including how youintend to manage and deliver the results from the initiative;and

  · a mechanism to facilitate formalised agreement to continueto a clearly set out ‘next step’.

  By documenting each initiative, it provides a framework:

  · that allows an informed decision to be made whether tocontinue to the next step in the initiative;

  · to readily enable recognition that further information ordetails relating to the initiative are required before an informeddecision can be made; and

  · to provide an informed comparison between a number ofproposed initiatives.

  This document is usually expanded in a Project Business Caseor Project Business Plan, enabling further definition of thebusiness problem/initiative and scope of the potentialproject(s).

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